Terms and Conditions of Entry

08.10.2019

Grand Challenge Terms & Conditions:

Terms & Conditions:

1.              GENERAL

1.1.        By submitting an application into the Challenge you accept these terms and conditions.

1.2.        The Organisers’ decisions are in their absolute discretion and final and the Organisers will not discuss any details regarding the evaluation criteria, evaluation, or judging process after it has occurred.

2.              WHO CAN ENTER

 2.1.        Entry is open to individuals and teams of individuals, who are 18 years or older, and to incorporated organisations]

If you are making a submission on behalf of a team or an organisation, you warrant that:

  1. In the case of a team of individuals or an unincorporated organisation - each member of the team or organisation has agreed to these terms and conditions.
  2. If the organisation is incorporated – it has authorised you to agree on its behalf to these terms and conditions.

2.2.        NSW Government employees may enter the Challenge in accordance with the following additional terms and conditions:

 

  1. NSW Government employees who enter into the Challenge can participate under their current NSW Government employment contract. Any employee must obtain prior approval in accordance with the procedures for their agency.
     
  2. All government employees who enter the Challenge, please note the employees  agency is responsible for their own travel, accommodation, sustenance and /or associated costs during the Challenge.
     
  3. Entries must not use any data or other resources available exclusively to NSW Government employees as a result of their employment, without prior approval in accordance with their procedures for their agency.

2.3     The Organisers reserve the right to verify the validity of entries and reserve the right to disqualify at any time any entrant for dishonest behaviour (including tampering with the entry process) or for submitting an entry which is not in accordance with these terms and conditions.

 2.4.        Entrants will not receive payment or compensation for any costs relating to the development and making of any entry, the development of any presentation to the pitch event (see clause 4.4), and any subsequent meetings, negotiations or discussions with the NSW Government concerning the entry or the material comprised in it, including without limitation, fees for legal or other professional advice, data or internet costs, travel and other out of pocket expenses incurred as a result of their entry or participation in the challenge.

2.5.        Multiple entries may be submitted.

3.              COMPETITION PERIOD

3.1.        Submissions must be received by day two of the event , submissions received after the Closing Date will not be considered

4.              HOW TO ENTER

4.1.        Entrants must submit their solution in person on the day of the event.

4.2.        The applications will be judged by a panel which may include representatives from each relevant participating organisation and subject matter experts.

4.3.        Entries will be judge via a pitch event. The winning entry or entries at the pitch event may qualify for one of the listed prizes or will qualify for the next round of the challenge.

4.4.        Entrants will not receive payment or compensation for any costs relating to the development and making of any entry, the development of any presentation to the Event (see clause 4), and any subsequent meetings, negotiations or discussions with the NSW Government concerning the entry or the material comprised in it, including without limitation, fees for legal or other professional advice, data or internet costs, travel and other out of pocket expenses incurred as a result of their entry or participation in the Challenge.

5.    INTELLECTUAL PROPERTY RIGHTS AND LICENSING

5.1.        You  warrant that:

  1. your solution does not contain any material that infringes the Intellectual Property rights or Moral Rights of anyone else;
  2. you have obtained all necessary licences and consents required for the State of New South Wales to use, reproduce, publish, perform or communicate  your entry to the public.

5.2 You indemnify the Organisers against any third party liabilities, claims, costs, expenses (including legal costs), loss or damage incurred by the Organisers as a result of publishing or doing any other act or thing which that third party claims infringes its Intellectual Property rights in any material submitted by entrants as part of their entry.

5.3.        Any data supplied by the NSW Government remains the property of the NSW Government and use of that data is licensed non-exclusively and royalty-free to the entrant to exercise such Intellectual Property rights in the data as are reasonably necessary for the entrant to submit its entry and participate in the Challenge.  Such licence ends on the entrant ceasing to participate in the Challenge, whether by withdrawing its entry, being disqualified, being unsuccessful at any stage of the Challenge, conclusion of the Challenge, or any other reason whatsoever.

5.4.        Entrants retain Intellectual Property in material created by them for entry into this competition  and grant a non-exclusive royalty-free licence to the State of New South Wales for one (1) year to exercise such Intellectual Property rights in such material as are reasonably necessary to consider the entrants’ application and run the Challenge.

5.5.        Entrants acknowledge that all Intellectual Property rights in and to the Organisers’ name, products, services and the Challenge are the sole and exclusive property of the Organisers.

5.6.        The making of an entry may lead to further discussion with the entrant in accordance with the Organisers’ or a participating agency’s governance and procurement procedures.

5.7

5.9.        The Organisers or a may, in their absolute discretion, enter into commercial negotiations with any entrant for the purpose of acquiring a licence to use the entrant’s material on a commercial basis subject to such terms and conditions as the Organisers may agree.

5.10.        In this clause 5, “Intellectual Property” includes but is not limited to copyright, trademark, design, patent and other rights in or to the material and “Moral Rights” has the same meaning as in the Copyright Act 1968 (Cth).

6.              MARKETING

6.1.        The Organisers have the right to disseminate information about the Challenge arrangements, Challenge entries, the selection of the successful applicants (including eventual winner of the Challenge) and other details related to the Challenge in their marketing and advertising, that may be published on the web, in brochures or in other forms.

6.2.        Entrants waive any rights including to copyright, royalties and rewards for any photography and promotional material taken, created or used as part of the Challenge.

7.              GENERAL INFORMATION

7.1.        The Organisers are NSW Department of Primary Industries.

7.2.        Without limiting the Privacy Statement of this website:

The details contained in the applications are protected by security safeguards as detailed in the Privacy and Personal Information Protection Act 1998. The Organisers collects entrants' personal information in order to conduct the Grand Challenge. If the information requested is not provided, the entrant may not participate in the Challenge.

By entering the Challenge, unless otherwise advised, each entrant also agrees that the Organisers may use and / or release this information, in any media for future promotional, marketing and publicity purposes without any further reference, payment or other compensation to the entrant and may use the information for sending electronic messages to or otherwise contacting the entrant. A request to access, update or correct any information should be directed to the Organisers whose address and other contact details may be found on this website.

7.3.        These terms and conditions, so far as they concern privacy and personal information, prevail to the extent of any inconsistency with such Privacy Statement.

7.4.        The Organisers reserve the right to amend these conditions at any time up to the day of the Event.

7.5.        An entry is deemed to be received when this organisers receives it not when the entrant submits it. The Organisers are not liable for late, lost, incomplete, incorrectly submitted, delayed, illegible, corrupted or misdirected entries due to error, omission, tampering, deletion, theft, communications failure or otherwise. The Organisers have no control over communications networks and are not liable for any problems associated with them due to traffic congestion, technical malfunction or otherwise or for any consequences of user error including (without limitation) costs incurred.

8.              JUDGING PROCESS & AWARDS

8.1.        The judges’ decisions are in their absolute discretion and final and not subject to negotiations or appeal.

8.2.        Participating agencies, individuals or startups can contribute additional funding for product development of the overall winning submission and / or another submission, at their absolute discretion.

8.3.        The Organisers reserve the right to modify, suspend, terminate or cancel the online Challenge and awarding of any funding if the submissions received do not meet minimum standards.

9.              AVAILABILITY

9.1.        All entrants must be available to pitch their ideas on day two of the Event. If an entrant is unavailable, it will be excluded from further participation in the Challenge.

9.2.        Winners must be available to develop the agreed products for launch in the marketplace by a date to be negotiated with the Organisers.

9.3.        At the absolute discretion of the Organisers a seed funding agreement may be negotiated between the Organisers and the Winner(s) regarding the payment of the seed funding amount and the development and delivery of final products.

10.          COMPETITION RESULTS

10.1.     Results will be posted on the website: https://launch.innovation.nsw.gov.au/thegrandchallenge

11.          NON-DISCLOSURE

11.1.     The Winner and its partners, employees and agents shall not, without prior written approval of the Organisers, disclose information or release material of a confidential nature provided to the Winner by the Organisers in connection with the provision of the Challenge, to any person other than the Organisers.

12.          Interpretation

12.1.     Unless the context indicates otherwise:

Challenge“ and “Competition” are used synonymously.

Participating Agency” means a NSW Government agency participating for the time being in the Challenge, as indicated on this website or promotional or marketing material for the Challenge.

“You”, “your” and similar words refer to the person making the submission or on whose behalf the submission is made.

12.2.     The law in force in NSW applies to these terms and conditions.

12.3.     If you are a team or an unincorporated organisation, these terms and conditions bind your members jointly and individually.

12.4.     The singular includes the plural and vice versa.

12.5.     A reference to one or more particular genders is to be taken to indicate every other gender.

12.6.     Headings are for ease of reference only and must be disregarded in construing these terms and conditions.